We are seeking a detail-oriented and organized Accounts Receivable Assistant to join our team. The successful candidate will be responsible for supporting the Accounts Receivable (AR) functions, processing billing and payment entries, handling incoming mail, and assisting with various administrative tasks. The ideal candidate will have experience with QuickBooks and possess strong communication skills.
Key Responsibilities:
- PBX: Operate the company's private branch exchange (PBX) system to route incoming calls to the appropriate departments or personnel.
- Process Incoming Mail: Sort, distribute, and process incoming mail related to accounts receivable and finance.
- Billing/Payment Entries: Accurately enter billing and payment information into the accounting system, ensuring timely and precise record-keeping.
- Purchases: Assist with tracking and recording purchases, ensuring proper documentation and compliance with company policies.
- Assist AR Specialist: Provide support to the AR Specialist in managing customer accounts, resolving discrepancies, and maintaining accurate records.
- Purchasing of In-House Materials: Manage the purchasing of office and in-house materials, ensuring adequate stock levels and timely procurement.
- QuickBooks Experience: Utilize QuickBooks for processing transactions, generating reports, and maintaining financial records.
- High school diploma or equivalent.
- Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
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