Job: HRIS Continuous Improvement & Documentation Specialist
Location: Naperville, IL (2 days onsite)
Duration: 6+ month contract
Description:
We are seeking an HRIS Continuous Improvement & Documentation Specialist to support preparation for a potential transition from an existing HCM platform to Workday. This individual will play a key role in documenting current HR, payroll, compensation, and operational processes to ensure the organization is prepared for a future HCM implementation.
Working closely with HR, payroll, and distribution center stakeholders, the specialist will gather requirements, develop standard operating procedures (SOPs), document current-state workflows, and identify opportunities to improve processes and automate manual tasks. The ideal candidate combines strong process documentation skills with a solid understanding of HR and payroll practices, particularly within organizations with large hourly workforces.
Key Responsibilities
-
Document existing HR, payroll, time-off, compensation, and operational processes in preparation for a potential Workday implementation.
-
Interview key stakeholders across HR, payroll, and distribution center operations to gather requirements and understand current workflows.
-
Document compensation practices, including shift differentials, overnight premiums, and other pay policies.
-
Review and document time-off policies, procedures, and related practices.
-
Document union-specific requirements and relevant provisions of collective bargaining agreements (CBAs).
-
Develop and maintain SOPs, process maps, documentation templates, and tracking tools.
-
Identify process gaps, inefficiencies, and manual workflows, recommending opportunities for standardization and automation.
-
Apply industry best practices to support process improvement and HCM implementation readiness.
-
Organize documentation in a clear, consistent format to support future system configuration, implementation, and change management efforts.
Required Qualifications
-
Experience supporting HR, payroll, HRIS, or related business processes.
-
Strong process documentation skills, including SOP development, workflow documentation, and process mapping.
-
Understanding of hourly workforce compensation, shift differentials, time-off policies, and payroll practices.
-
Experience gathering requirements through stakeholder interviews and translating business processes into clear documentation.
-
Strong organizational skills and attention to detail, with the ability to manage multiple documentation workstreams.
-
Ability to identify process inefficiencies and recommend practical improvements.
-
Excellent written and verbal communication skills.
Preferred Qualifications
-
Familiarity with Workday and HCM implementation preparation.
-
Experience with Dayforce or other HRIS platforms.
-
Knowledge of HR compliance, employment regulations, and payroll-related policies.
-
Experience working in a unionized environment and documenting relevant CBA requirements.
-
Background supporting large hourly employee populations, particularly in retail, distribution, logistics, or other high-volume workforce environments.
-
Experience developing documentation standards, templates, and tracking processes.
-
Ability to provide examples of previously developed SOPs or process documentation using non-proprietary materials.
Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.