Development Operations & Data Coordinator
This is a data-heavy role. If you enjoy turning messy data into clean, usable reports, you’ll thrive here. Must-have: advanced Excel (large datasets, pivot tables, lookups) and hands-on CRM/database experience including uploads/imports, sorting/segmentation, duplicate cleanup, and data hygiene to produce accurate lists and reports for leadership and events.
Position Overview
The Development Operations & Data Coordinator supports daily operations through CRM/database management, Excel-based reporting, data quality control, and administrative coordination across departments. This role is ideal for a detail-oriented, tech-savvy professional who is comfortable working with large data sets and can balance data accuracy with hands-on support for fundraising, events, and operational workflows.
Key Responsibilities
CRM, Data Management & Reporting (Core Focus)
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Maintain and manage donor CRM data, including regular uploads/imports, record updates, and ongoing database hygiene.
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Collect, clean, validate, and reconcile data from multiple sources to ensure accuracy and consistency.
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Build and maintain Excel spreadsheets, trackers, and dashboards, including manipulating and organizing large datasets.
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Respond to internal requests for donor, fundraising, and operational data by providing timely, accurate reports and extracts.
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Troubleshoot data discrepancies (duplicates, missing fields, mismatched records) and coordinate with relevant teams to resolve issues.
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Support system-wide data integrity across multiple databases (donor database + organization-wide database), ensuring records remain current and reliable.
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Document data processes, workflows, and reporting standards to improve consistency and usability.
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Collaborate with leadership to identify trends and insights that support fundraising performance, operational efficiency, and growth.
Development Support, Donor Stewardship & Events
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Prepare donor acknowledgment letters and donor summaries using the donor CRM.
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Support fundraising and event logistics year-round, including attendee lists, donor tracking, follow-up reporting, and data entry.
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Occasionally support donor outreach, including phone calls as needed for event confirmations, stewardship, and follow-up.
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Assist with development communications such as newsletters, flyers, and outreach materials.
Grants, Compliance & Administrative Operations
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Assist with preparation of reports, budgets, compliance documentation, and administrative support.
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Support scheduling, meeting coordination, minutes, and preparation of materials.
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Maintain organized electronic and paper filing systems for contracts, forms, grants, and administrative documents.
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Coordinate vendor communications and facility/property-related service requests as needed.
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Provide support for special projects and cross-department initiatives as assigned.
Cross-Functional Collaboration
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Work closely with Finance, Development, and Program teams to align data, reporting, and operational processes.
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Participate in regular team and operations meetings, providing updates and input on shared initiatives.
Qualifications
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2+ years of experience in CRM/database management, operations, nonprofit administration, or a data-heavy administrative role.
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Strong Excel skills with demonstrated experience manipulating and organizing large data sets (filters, pivot tables, lookups, data validation/cleanup).
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Experience working in a CRM or database environment, including uploads/imports, sorting, segmentation, and maintaining data integrity.
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Strong organizational skills with attention to detail and the ability to manage multiple priorities.
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Professional written and verbal communication skills; able to handle confidential information with integrity.
Preferred
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Experience with donor database/CRM.
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Experience supporting grants, compliance reporting, or audit documentation.
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Familiarity with basic dashboards/reporting tools (Excel-based dashboards, Power BI, or similar is a plus).
Key Skills & Competencies
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Data accuracy & data hygiene
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Excel power-user mindset
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Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.