Location: Elk Grove Village, IL
Salary Range: Up to $25 per hour
Benefits:
- Medical, Dental, Vision Insurance
- 401k
Role Overview:
The Accounts Payable Specialist plays a key role in supporting the Accounting Department under the direction of the Controller. This position is responsible for ensuring timely and accurate processing of vendor invoices, maintaining proper documentation, and facilitating payments to vendors and service providers. The role requires a strong attention to detail, effective communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Accurately enter all Accounts Payable invoices in a timely manner.
- Perform detailed three-way matching of vendor invoices, purchase orders, and receiving documents to verify pricing and quantities.
- Identify and resolve discrepancies by communicating with vendors and internal teams (purchasing, receiving, etc.) to ensure proper documentation and corrections.
- Schedule and prepare the weekly payment run, including checks, ACH transfers, credit card payments, and other disbursements as authorized by the Controller.
- Maintain an organized filing system for both electronic and paper records supporting all payments.
- Monitor and record Key Performance Indicators (KPIs) related to productivity, accuracy, and transaction quality.
- Ensure all vendor payments are processed promptly to take advantage of available discounts and maintain positive vendor relationships.
- Enter Drop Ship Order vendor invoices as Drop Ship POs, ensuring revenue and cost entries align within the same reporting period for accurate financial statements.
- Run A/P Aging Reports and assist in cash flow forecasting related to payables.
Qualifications:
- Hands-on experience with Sage 100 accounting software.
- Strong understanding of accounts payable processes and general accounting principles.
- Excellent attention to detail and accuracy in data entry.
- Strong communication and problem-solving skills.
- Experience working in a distribution or manufacturing environment.
- Familiarity with KPI tracking and process improvement initiatives.
Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status