Role – Project Coordinator
Job Description (Four days on-site):
Responsible for general project and accounting support functions. Responsibilities may include, but not limited, to:
Project Support
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Understand project specific owner contract requirements (i.e., billing due dates, lien waivers, insurance requirements, title company, additional insureds, etc.)
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Process/file signed owner contracts and owner change orders internally and distribute to attorney & insurance broker
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Act as primary point of contact for subcontractors with respect to compliance documents, billings, closeout documents, etc.
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Prepare/collect/review all project-related documents including, but not limited, to owner contracts, payment applications, third-party lien waivers, subcontracts, change orders, insurance certificates with endorsements, warranty letters, closeout documents and subcontractor qualification forms in a timely manner
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Review subcontractor insurance certificates and related endorsements for compliance with contract terms (MyCOI). Follow through as necessary to ensure compliance.
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Work with project management and Project Accounting Manager to setup assigned projects in project management software and project files
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Request/collect/review/prepare/enter monthly subcontractor and/or temp invoices into project management software
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Prepare monthly draws for project management review and distribute to owners/title company, etc. per project requirements
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Assist project management with shop drawings, submittals, transmittals and punch lists
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Prepare and send As-Built/O&M/Warranty requests to subcontractors and follow up to ensure that correct/complete information is received in a timely manner
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Organize/collate the as-built drawings and O&M/warranty manuals for project management review
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Prepare electronic closeout packages for project management review
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Coordinate with project management to obtain/file all original/pertinent job documents (i.e., certificate of occupancy, certificate of substantial completion, punch list sign-off, permits, insurance, etc.)
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Archive all project file documents at project completion
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Post daily online progress photos, create online plan rooms, and upload drawings and documents
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Assist with CMiC software implementation, data transfer and related data reconciliation
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Research municipal licensing/registration requirements
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Assist in the preparation of proposal materials
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Organize/copy/distribute project documents
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Other project and accounting assistance
- Negotiate/order/coordinate delivery of job site services and equipment (i.e., trailer rental, portable toilets, utilities, etc.)
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Coordinate employee travel and out of town lodging arrangements
Qualifications
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High School Diploma required. Associates degree or higher preferred
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3+ years in similar role. Commercial general contractor experience a plus
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Familiar with the construction draw process including the preparation of sworn statements, AIA G702/703 forms, lien waivers, etc.
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Strong PC skills including proficiency in Microsoft Outlook, Adobe Acrobat, Excel & Word. CMiC Cloud, Textura, MyCOI, DocuSign experience is a plus
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Strong work ethic, reliability, and positive attitude
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Strong written and verbal communication skills
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Exceptional customer service/interpersonal, skills
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Ability to work independently, take initiative, set priorities, meet deadlines, and follow projects through to completion
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Highly organized, detail oriented, timely and accurate