*Four days on-site in Rosemont, possible full time on-site*
Project Support
- Understand project specific owner contract requirements (i.e., billing due dates, lien waivers, insurance requirements, title company, additional insureds, etc.)
- Process/file signed owner contracts and owner change orders internally and distribute to attorney & insurance broker
- Act as primary point of contact for subcontractors with respect to compliance documents, billings, closeout documents, etc.
- Prepare/collect/review all project-related documents including, but not limited, to owner contracts, payment applications, third-party lien waivers, subcontracts, change orders, insurance certificates with endorsements, warranty letters, closeout documents and subcontractor qualification forms in a timely manner
- Review subcontractor insurance certificates and related endorsements for compliance with contract terms (MyCOI). Follow through as necessary to ensure compliance.
- Work with project management and Project Accounting Manager to setup assigned projects in project management software and project files
- Request/collect/review/prepare/enter monthly subcontractor and/or temp invoices into project management software
- Prepare monthly draws for project management review and distribute to owners/title company, etc. per project requirements
- Assist project management with shop drawings, submittals, transmittals and punch lists
- Prepare and send As-Built/O&M/Warranty requests to subcontractors and follow up to ensure that correct/complete information is received in a timely manner
- Organize/collate the as-built drawings and O&M/warranty manuals for project management review
- Prepare electronic closeout packages for project management review
- Coordinate with project management to obtain/file all original/pertinent job documents (i.e., certificate of occupancy, certificate of substantial completion, punch list sign-off, permits, insurance, etc.)
- Archive all project file documents at project completion
- Post daily online progress photos, create online plan rooms, and upload drawings and documents
- Assist with CMiC software implementation, data transfer and related data reconciliation
- Research municipal licensing/registration requirements
- Assist in the preparation of proposal materials
- Organize/copy/distribute project documents
- Other project and accounting assistance
Other Project Support*
- Negotiate/order/coordinate delivery of job site services and equipment (i.e., trailer rental, portable toilets, utilities, etc.)
- Coordinate employee travel and out of town lodging arrangements
General Office Support*
- Answer calls and greet guests
- Sort and distribute mail
- Arrange any office space and/or equipment service calls
- Assist in maintaining common office areas (lobby, conference rooms, café, copy areas, etc.)
Qualifications
- High School Diploma required. Associates degree or higher preferred
- 3+ years in similar role. Commercial general contractor experience a plus
- Familiar with the construction draw process including the preparation of sworn statements, AIA G702/703 forms, lien waivers, etc.
- Strong PC skills including proficiency in Microsoft Outlook, Adobe Acrobat, Excel & Word. CMiC Cloud, Textura, MyCOI, DocuSign experience is a plus
- Strong work ethic, reliability, and positive attitude
- Strong written and verbal communication skills
- Exceptional customer service/interpersonal, skills
- Ability to work independently, take initiative, set priorities, meet deadlines, and follow projects through to completion
- Highly organized, detail oriented, timely and accurate
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